About us

We create world-class exhibitions and live events for clients all over the world. We typically deliver 500+ events per year across 6 continents.

Most of our team are based in Bristol and North Devon. We also have offices in London, San Francisco, Singapore, KL and Shanghai.

We work with a range of B2B clients across most industry sectors, from leading brands through to Government departments, and our events include anything and everything, from conferences and exhibitions, through to product launches, brand activations and roadshows.

About you

You are passionate about what you do; full of energy to succeed. A go-getter and a real team player, you take pride in delivering the very best work, often whilst under some rather tight deadlines!

You keep your cool and think about solutions rather than problems. You don’t mind travelling for work, (in and outside of the UK) and are comfortable with the fact that for the most part, no two days will ever be the same!

Overall though, you are dedicated to building a successful career in the world of live events and want to work with like-minded people.

Does the above sound familiar? Then we want to hear from you!

3 men at an event
Bray Leino Events Bristol team

Our latest roles

Check out and apply for our latest vacancies…

Project Manager (Exhibitions)
Bristol, Devon or Stratford DOE + Benefits More Less detail

Project Manager (Exhibitions)

We are looking for a talented Project Manager to join the Exhibitions Team.

What will I be doing?

• Proficiently managing the project lifecycle in line with key project timings and internal processes, such as: briefing/managing design, procuring suppliers, completing costings, managing specifications and finishes etc. as necessary to produce high quality and professional delivery.
• Providing the most profitable delivery mechanism for the business whilst still aligning with the client’s quality and budget requirements.
• Pre-empting and appropriately managing project risk.
• Reviewing all technical drawings and service layout plans to ensure that production and delivery are in line with client expectations, agreed specifications and budget.
• Sourcing and managing suppliers.
• Management of all project financials, including forecasting, cost monitoring, invoicing, raising PO’s and liaising with our internal finance team.
• To manage all projects in line with the company’s waterfall process methodology.
• Liaising with show organisers and venues to ensure that rules and regulations are adhered to, build plans and drawings are approved and that all show required show services are booked on time.
• To effectively manage and monitor all project elements in line with the companies ISO accreditation.
• Continually manage customer expectations in line with their budget and timeframes. Ensuring that the standard of service provided to clients continually meets and exceeds client expectations.
• Working in collaboration with an onsite supervisor and Project Director to determine which projects will require onsite supervision and which need onsite account handling to maximise profitability, client retention and new business opportunities.
• Working with the new business team on new projects to produce competitive, high quality proposals and on occasion presenting these proposals to clients.
• Following internal processes to ensure that any relevant documentation is filed correctly, any internally used tools and/or processes are managed and kept up to date.
• Gaining a broad understanding of the wider Bray Leino Events offer, to ensure a confident approach with the client base with a view to increasing revenue streams for Bray Leino Events.

What will I need?

• Accute organisational skills.
• Experience of working within a professionally accredited environment is preferable but not essential.
• Previous experience of working in an Exhibitions environment.
• Experience in delivering a variety of exhibition spaces, small – large on a global scale.
• Demonstrable experience of managing various stakeholders.
• Experience in procuring suppliers and managing supplier relationships.
• Experience in delivering a programme of projects for larger clients/accounts.
• Previous experience of managing virtual/digital events is desirable but not essential.
• The ability to travel for periods of time in the UK and abroad.
• An in depth understanding of the strengths, weaknesses and specialities of event/exhibition suppliers.
• The ability to manage and oversee multiple projects at the same time
• Ability to develop new business within existing client accounts.

And in return…

• 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
• Company pension scheme
• Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
• Employee discount scheme – an online platform for all staff offering a variety of discounts with various shopping outlets
• Health and wellbeing programme
• Childcare vouchers
• Refer a friend scheme
• Regular staff social events
• Early Friday finishes in the summer
• Company Christmas closure
• Cycle to work scheme
• Corporate gym membership discounts

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Senior Event Manager - 9 month FTC
London or Bristol DOE + Benefits More Less detail

Senior Event Manager, London / Bristol

FTC – 9 months

We are looking for a Senior Event Manager to join our events team and play an integral part in all aspects of event delivery. This is an exciting opportunity to further develop your events career within an award-winning agency. This role will be a 9-month fixed term contract, with potential to extend.

The role:

Working closely with both the Project Account Director and Event Director you will be responsible for the planning, management and delivery of multiple complex events taking place across a six-month period at Expo 2020 Dubai.

We are looking for an experienced, strategic and creative events professional who will take a leading role with the client in managing all aspects of the event lifecycle. Someone who knows what it takes to curate and deliver great content while managing a broad range of stakeholders to create a compelling event programme.

As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same.

The event:

  • Expo 2020 Dubai will be taking place from 1 October 2021 – 31 March 2022 and will see 190 countries participate across the six-month period.
  • Under the theme of ‘Innovating for a shared future’ the UK’s participation will centre around business, cultural and wider event programming that will take place on the UK Pavilion and across the Expo site.
  • The role provides the opportunity to work on this exciting global event.
  • Expo 2020 Dubai: www.expo2020dubai.com
  • The UK Pavilion: www.great.gov.uk/expo2020

*

Key responsibilities:*

  • Support the Project Account Director and Event Director in management of the project team on the planning and delivery of multiple event activations – from conception to completion.
  • Be responsible for effective delivery of events, managing more than one event at any one time.
  • Take ownership and responsibility for key aspects of the event, ensuring key deadlines are met.
  • Actively ensure the programme content is being developed within the scope of the client’s objectives and will meet the logistical requirements of the event space on the UK Pavilion.
  • Working closely with our client to understand their needs and objectives, then recommend options and solutions to deliver these.
  • Make decisions confidently.
  • Be responsible for the delivery of high-profile, reputational, more complex events with increasingly less involvement from Event Directors. This could include, but is not limited to; taking the lead on VIP participation, designing income generation models, marketing strategies and implementing event content.
  • Take an active interest in industry trends and current affairs affecting the client’s business.
  • Create and manage multiple large event budgets simultaneously and provide regular updates, ensuring accuracy and timely reconciliation.
  • Set a great example to other members of the team and demonstrate best practice and continuous improvement as well as provide support for colleagues across the business.
  • Stakeholder and 3rd party relationships – build relationships with stakeholders (e.g. programme committee members and sponsors) and other 3rd party organisations
  • Contract negotiation for elements relating to your events, ensuring suppliers deliver services in the most cost-effective way
  • Conduct risk assessment and analysis of events.
  • Develop project timelines with the Account and Event Director. Maintain these on an ongoing basis, ensuring milestones are met.
  • Create management plans and technical run sheets for use on live days, including resource planning.
  • Work effectively with production teams and external companies in understanding the requirements and ensuring solutions are fit for purpose.
  • Confidently lead and facilitate both internal and external client and stakeholder meetings. This will also include speaker briefings.
  • Be available for on-site event delivery in Dubai where extended periods (up to 1 month at a time) in market may be required across the six-month period. Sometimes working unusual hours, weekends and evenings as required.
  • Assist with the delivery of virtual and hybrid events as an extension to the live event programme
  • Post event evaluation – analysing data and collating reports in a timely manner
  • Be aware of the KPIs in place with clients, and work to ensure all thresholds are met.
  • Make an active positive contribution to the Bray Leino Events team.

The person:

  • Has experience in working on large scale and complex global events
  • Is confident with developing event programme content
  • Experience in managing virtual event software
  • Is really well organised and rises to the challenge
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintain excellent attention to detail while working to strict deadlines
  • Is a confident and effective communicator with strong interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Has leadership skills
  • Will lead discussions and conference calls
  • Can confidently respond to an event brief
  • Has good venue and technical knowledge
  • Is passionate about the events industry and is always up to date with the latest progressions
  • Uses their initiative and can think on their feet to provide effective solutions

The rewards:

  • 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
  • Company pension scheme
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
  • Employee discount scheme – an online platform for all staff offering a variety of discounts with various shopping outlets
  • Health and wellbeing programme
  • Childcare vouchers
  • Refer a friend scheme
  • Regular staff social events
  • Early Friday finishes in the summer
  • Company Christmas closure
  • Cycle to work scheme
  • Corporate gym membership discounts

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Business Operations Manager
Bristol DOE + Benefits More Less detail

We are looking for a Business Operations Manager to join our team and play an integral part in the ongoing success of the business. This is an exciting opportunity to further develop your events career within an award winning agency. This role is full-time or part-time job share.

What will I be doing?

Working closely with the Operations Director. This role will work across all parts of the business (Live Events, Exhibitions, Creative, Production) in ensuring all processes and quality measures are in place and met. This will include monitoring and managing ISO compliance (9001, 14001, 20121) as well as the day-to-day management of business operations including responsibility for new starters and safe return to the office with COVID measures in place. This person will promote exemplary execution of processes and reporting and work closely with delivery teams in ensuring best practice in these areas.

This role would suit someone who enjoys the atmosphere of a lively agency and understands the importance of the operations function in supporting event delivery, while ensuring the teams have the resources they need to deliver exceptional events. This role would suit an events professional looking to focus on the operational side of the business or an office manager looking to widen their focus into events.

Responsibilities:

– Supporting the Operations Director in the smooth running of the department
– Quality control measures and continuous improvement in all areas of the business
– Monitoring resource planning and workflow across all teams, working with department heads
– Working with Mission Resourcing Business Partners on recruitment of new team members
– Monthly reporting and presentation of data and information to the board
– Collating data and reporting internally and externally at a senior level on KPIs as outlined in Performance Management Frameworks
– Supplier negotiations – working with suppliers across the business and identify cost and process efficiencies
– Implementing operational processes, working closely with internal teams to ensure consistency of approach to all processes and documentation used in event delivery
– Chairing and minuting weekly peer-to-peer meetings
– Occasional onsite support at events in the UK and overseas
– Updating and maintaining templates and process documents, and auditing compliance within the department in line with ISO
– Analysing profitability of projects
– Developing and delivering (in some cases) training sessions and workshops for the department, e.g. first aid, best practice, etc.
– Contributing to operational meetings and updates to the wider team

The person – we are looking for someone who:

– Understands the live events environment and lifecycle
– Understands events delivery tools – including, but not limited to: registration websites, Critical Time Paths, cost sheets/budgets, Run sheets etc.
– Can work to deadlines, with excellent time management skills
– Isn’t afraid to ask questions
– Is process driven and commercially aware
– Has experience of maintaining ISO standards
– Works well with others in extracting information and data required
– Is a strong communicator, who uses initiative and thinks on their feet
– Is a confident user of MS Office suite, particularly Excel
– Has previous of experience in an agency / busy office environment
– Understands what Performance Management Framework and KPIs are and how they are measured/reported against
– Can manipulate data and compile reports in a timely manner
– Knows what a great event looks like
– Has entrepreneurial drive and enthusiasm

And in return…

• 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
• Company pension scheme
• Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
• Health and wellbeing programme
• Childcare vouchers
• Refer a friend scheme
• Regular staff social events
• Company Christmas closure
• Cycle to work scheme

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Event Director
Bristol DOE + Benefits More Less detail

Event Director, Bristol

We are looking for an Event Director to join our events team and play an integral part in all aspects of event delivery – both physical and virtual. This is an exciting opportunity to further develop your events career within an award-winning agency.

The role?

Reporting to the Operations Director of Bray Leino Events, you will be responsible for the management and delivery of a range of complex and high-profile events across the globe and online.  You will be working with senior level stakeholders in shaping the event content, as well as working with specialist teams internally to provide the very best solution for the client.

As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same.

Key responsibilities:

  • Working with clients at a strategic level to develop event formats, campaign messages, content and programming, KPIs and objectives.
  • Leading and managing project teams on the planning and delivery of events and projects, both physical and virtual – from ideation and conception to delivery and completion.
  • Effectively managing client expectations and internal resources
  • Creating and managing budgets (£500k+), providing updates to the client and reporting to the leadership team for P&L, forecasting etc.
  • Contracting negotiation with 3rd parties – including virtual event platform providers
  • Briefing and working with Creative, Production and Technical teams in project execution, understanding the requirements and ensuring solutions are fit for purpose.
  • Understanding virtual event platforms, the planning and delivery for virtual events
  • Line management responsibility for Senior Event Manager(s), Event Manager(s), Event Executive(s) and wider team – including holiday sign off, mentoring, coaching, monthly catch ups, reviews and escalations. Identifying areas for improving efficiency.
  • Client relationships – building, maintaining and developing strong relationships and managing expectations with core client contacts and the wider client stakeholders.
  • Overseeing project timelines ensure milestones are met by the team.
  • Creating management plans and technical run sheets for use on-site, including resource planning.
  • Risk and security management
  • VIP & VVIP management including Royalty, Ministers, C-suite delegates and celebrities.
  • On-site and virtual event delivery – UK and overseas. Sometimes working weekends and evening as required.
  • Post event evaluation – provide guidance to ensure the team are analysing data and collating reports.
  • Leading new business opportunities, proposals, pitching and tender submissions.

The person?

  • Is passionate about what you do and takes pride in delivering the very best work
  • Has experience of delivering high profile events on the world stage (100 – 1,000+ delegates)
  • Has been responsible for numerous events for a range of clients
  • Thrives on a challenge
  • Has a great track record and strong contacts within the industry
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintain excellent attention to detail while working to strict deadlines
  • Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
  • Can work with clients to interrogate their briefs and get under the sin
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time
  • Has great leadership skills, and has previous experience of managing a team
  • Will lead discussions and conference calls
  • Is passionate about events
  • Has Event Director experience (private and/or public sector)
  • Uses their initiative and can think on their feet
  • Can manage complex budgets (£1m+)
  • Can provide timely management account reporting
  • Has at least 5-8+ years’ events experience

The rewards:

  • 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
  • Company pension scheme
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
  • Employee discount scheme – an online platform for all staff offering a variety of discounts with various shopping outlets
  • Health and wellbeing programme
  • Childcare vouchers
  • Refer a friend scheme
  • Regular staff social events
  • Early Friday finishes in the summer
  • Company Christmas closure
  • Cycle to work scheme
  • Corporate gym membership discounts

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Event Executive
Bristol DOE + Benefits More Less detail

Event Executive, Bristol

Our award-winning team is looking for a talented Event Executive to help us create world class events for our clients, both in real life and virtually. With c.200 events a year, a day in the life of an Event Executive is never the same with us. You could be managing the logistics for a VVIP arrival or could be working with schools on an outreach programme and  managing the distribution of afternoon tea kits to a sales team!

This is a dynamic role that has a wide-range of responsibilities to support the team on pre-, live- and post-event management, working closely alongside the Event Manager at each stage of planning.

The events world is unique – so this opportunity would suit someone who is passionate about kick starting their career within a busy Events agency and will have the drive to progress within the business. You will need to have some events production experience, ideally as an Event Assistant or an Event Coordinator within another fast-paced agency environment, have impeccable attention to detail, be motivated to think differently and thrive working in a truly agile business.

A lot goes on behind the scenes at all our events so you will need to be prepared to work longer hours during peak times and have flexibility to travel within the UK (and occasionally internationally!) Although we do understand how busy it can be to deliver for our clients there is definite down times where we celebrate success together and additional perks to working within the Bray Leino Events family such as…..

  • 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
  • Company pension scheme
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
  • Employee discount scheme – an online platform for all staff offering a variety of discounts with various shopping outlets
  • Health and wellbeing programme
  • Refer a friend scheme
  • Regular staff social events
  • Company Christmas closure
  • Cycle to work scheme
  • Corporate gym membership discounts

…..If you want to find out what it’s like to work for us, check us out on Instagram @bray_leino_events

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Event Manager - 6 month FTC
Bristol DOE + benefits More Less detail

Event Manager, Bristol – 6 month FTC

Salary dependent on experience + benefits  

A little about us…

International marketing group, Bray Leino has a dedicated events division (www.brayleinoevents.co.uk),  Bray Leino Events started out as two separate entities – Live Events and Exhibitions, building a strong heritage in each discipline, before coming together to offer a complete and integrated solution to our clients.

We are international and growing – with over 350 employees in 8 locations across the UK, Singapore, Shanghai, Kuala Lumpur and Chicago. Recently awarded one of the “top 20 Best Places to Work” by C&IT Magazine.

We have the best people, in-house, who work with our clients as an extension of their team to exceed expectations every time. Working collaboratively to create impactful experiences to help clients tell their brand stories.

What will I be doing?

You will play an important role in the management and delivery of a range of events throughout the year, in the public and private sector. As part of a friendly and hard-working team, you will thrive in an exciting environment, where no two days are the same.

You’ll work as an integral part of the events team on pre, onsite and post event management, including:

  • Supporting the Senior Event Manager and Event Director in all aspects of event delivery and new business acquisition
  • Demonstrating an understanding of the client’s business
  • Assisting in developing tender documents and participate in pitches
  • Creating and managing budgets, providing updates to the Event Director when required
  • Client communications – participate in and contribute to conference calls and meetings. Proactively manage the client relationship
  • 3rd party management and negotiation – accommodation, venues, suppliers
  • Overseeing management of marketing campaigns – including: social media campaigns, e-flyers, email and ‘phone enquiries
  • Delegate and sponsorship recruitment – proactive emailing and telephone calls to recruit delegates and sponsors to events – if required. Otherwise oversee Senior Event Executive(s) and Event Executive(s) activity
  • Developing project timeline with Senior Event Manager/Event Director and track activity to ensure milestones are met
  • Meetings – attend and actively contribute at internal and external meetings
  • Overseeing Registrations & RSVPs – ensuring best practice at all times
  • On-site event delivery – UK and overseas. Sometimes working weekends and evening as required.
  • Post event evaluation – analysing data and collating reports

What will I need?

  • Has previous experience of working in an event manager role
  • Is very organised and not easily phased by challenges
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintain excellent attention to detail while working to strict deadlines
  • Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time
  • Has leadership potential
  • Will proactively contribute to brainstorm sessions and during meetings, and is comfortable leading discussions
  • Is passionate about events
  • Can respond to an event brief confidently
  • Can conduct venue recces and provide a report on suitability for an event

And in return…

  • 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
  • Company pension scheme
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
  • Health and wellbeing programme
  • Refer a friend scheme
  • Regular staff social events
  • Company Christmas closure
  • Cycle to work scheme
  • Corporate gym membership discounts

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

We’re always on the lookout for talented people to join our team.

If none of the positions are quite right for you but you’re utterly brilliant, we’d like to hear from you all the same.
Please email your CV to recruitment@brayleino.co.uk

Please note, your data will be processed in accordance with our Fair Processing Notice held here.

Bray Leino Events team perks

The basics

  • Company pension scheme
  • Cycle to work scheme
  • Refer a friend scheme

Rewarding loyalty

  • Enhanced employer pension contribution after one year’s service
  • Outstanding training and progression

The extras

  • Health plan
  • Employee discount platform
  • Health and wellbeing programme
  • Corporate gym membership discounts
  • Bar-Leino open on Fridays stocked with free beer and cider

25 days holiday
rising after 2 years to
29 days
(plus bank holidays)

Health Cash Plan
Claim back the costs of
dental, optical, physio
treatments and more

Christmas break
Office closed between
Christmas and New Year

Blogs you might be interested in

Opinion

5 minutes with James

Meet James Butler, our Head of Production!

See Opinion post
Opinion
News

Antonia makes the 30 under Thirty list

Congratulations to Event Manager Antonia for making it onto the list!

See News post