About us

We create world-class exhibitions and live events for clients all over the world. We typically deliver 500+ events per year across 6 continents.

Most of our team are based in Bristol and North Devon. We also have offices in London, San Francisco, Singapore, KL and Shanghai.

We work with a range of B2B clients across most industry sectors, from leading brands through to Government departments, and our events include anything and everything, from conferences and exhibitions, through to product launches, brand activations and roadshows.

About you

You are passionate about what you do; full of energy to succeed. A go-getter and a real team player, you take pride in delivering the very best work, often whilst under some rather tight deadlines!

You keep your cool and think about solutions rather than problems. You don’t mind travelling for work, (in and outside of the UK) and are comfortable with the fact that for the most part, no two days will ever be the same!

Overall though, you are dedicated to building a successful career in the world of live events and want to work with like-minded people.

Does the above sound familiar? Then we want to hear from you!

3 men at an event
Bray Leino Events Bristol team

Our latest roles

Check out and apply for our latest vacancies…

Event Executive
Bristol DOE + Benefits More Less detail

Event Executive, Bristol

Salary dependent on experience + benefits

A little about us…

We create world-class exhibitions and live events for clients all over the world. We typically deliver 500+ events per year across 6 continents.

Most of our team are based in Bristol and North Devon. We also have offices in London,  Singapore and San Francisco.

We work with a range of B2B clients across most industry sectors, from leading brands through to Government departments, and our events include anything and everything, from conferences and exhibitions, through to product launches, brand activations and roadshows.

We are looking for an Event Executive to join our events team and play an integral part in all aspects of event delivery. This is an exciting opportunity to further develop your events career within an award winning agency.

Key responsibilities:

You will be responsible for supporting the team in the management and delivery of a range of physical, virtual and hybrid events throughout the year, in the public and private sector. As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same. You will:

  • Work with and effectively support the events team on pre-, live- and post-event management, including:
  • Be responsible for delegate recruitment; day-to-day management and communication (UK and International)
  • Manage invitations, registrations & RSVPs, providing timely updates when required.
  • Liaise with 3rd parties and manage event logistics – accommodation, rooming lists, venues, suppliers etc.
  • Collate logistical information and maintain databases; dietary requirements, access requirements, flight times, hotel room bookings etc.
  • Monitor payment schedules.
  • Create registration websites and making updates to virtual platforms via CMS.
  • Marketing; including disseminating e-flyers, updating website copy, email and telephone enquiries.
  • Monitor inbound calls and emails, responding within agreed SLAs.
  • Make calls for telephone follow-up to gather logistical information or aid delegate recruitment.
  • Keep CRM systems up to date.
  • Take responsibility for collateral; proof reading and collating information for event materials (brochures, flyers, branded items etc.) and liaise with printers/suppliers/creative studio for production of materials.
  • Produce progress reports for Event Managers / Event Directors
  • Attend meetings and produce contact reports.
  • Support on-site event delivery – UK and overseas. Live delivery for virtual events, sometimes working weekends and evenings as required.
  • Contribute to post event evaluation – analysing data and collating reports
  • Actively contribute to internal meetings and discussions

The person:

The events world is unique – you need to be able to keep calm when things get busy. If you are someone who:

  • Can demonstrate a passion for events, has an events related qualification and/or previous experience in an events focused role
  • Take pride in their work
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintains excellent attention to detail while working to tight deadlines
  • Can work effectively and efficiently with logistical data, ensuring all records and databases are kept in line with best practice and all information is recorded accurately
  • Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people
  • Is not afraid to pick up the ‘phone to request information or encourage a delegate to register for an event
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time – often working long hours during events
  • Has an appetite and willingness to learn, not afraid to ask questions

Then we’d love to hear from you!

And in return…

  • 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
  • Company pension scheme
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
  • Employee discount scheme – an online platform for all staff offering a variety of discounts with various shopping outlets
  • Health and wellbeing programme
  • Childcare vouchers
  • Refer a friend scheme
  • Regular staff social events
  • Early Friday finishes in the summer
  • Company Christmas closure
  • Cycle to work scheme
  • Corporate gym membership discounts

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Event Manager
Bristol DOE + Benefits More Less detail

Event Manager

We are looking for an Event Manager to join our events team and play an integral part in all aspects of event delivery – both physical and virtual. This is an exciting opportunity to further develop your events career within an award-winning agency.

The role:

You will be responsible for the management and delivery of a range of physical, virtual and hybrid events, in the public and private sector. As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same.

Key responsibilities:

Working closely with an events team on pre, live and post event management, you will:

  • Support the Event Director in management of a project team on the planning and delivery of events and projects – from ideation and conception through to delivery and completion.
  • Be responsible for effective delivery of events, managing more than one event at any one time
  • Demonstrate flexibility and problem solving skills to develop the right solution for the client
  • Have a good understanding of the client’s business
  • Take an active interest in industry trends and current affairs affecting client business
  • Work with the wider team, to support responses to ITTs where required. Contribute to New Business ideas and identify opportunities where possible.
  • Demonstrate creative thinking as a Subject Matter Expert in responding to event briefs
  • Create and manage budgets, typically £10k-£150k providing regular updates, ensuring accuracy, sign off and timely reconciliation
  • Set a great example to other members of the team and demonstrate best practice and continuous improvement as well as provide support for colleagues across the business.
  • Client relationships – build, maintain and manage strong relationships with core client contacts, ensuring expectations are managed at all times. Take ownership of additional client requirements.
  • Stakeholder and 3rd party relationships – build relationships with stakeholders (e.g. sponsors) and other 3rd party organisations
  • Contract negotiation for elements relating to your event(s)
  • Conduct risk assessment and analysis of events
  • Mitigate any identified risks, including workload pressure points, and plan resource accordingly, working with the Event Director.
  • Oversee management of 3rd parties and marketing campaigns
  • Work closely with the in-house creative team on development of assets
  • Develop project timeline with Event Director and maintain this on an ongoing basis
  • Conduct site visits or platform demos and confidently make recommendations
  • Create management plans and technical run sheets for use on live days, including resource planning
  • Working effectively with production companies in understanding requirements
  • Meetings – lead internal and external meetings
  • Be available as first point of contact for clients and project related queries
  • On-site event delivery – UK and overseas. Live delivery for virtual events. Sometimes working unusual hours, weekends and evening as required.
  • Post event evaluation – analysing data and collating reports in a timely manner
  • Be aware of the KPIs in place with clients, and work to ensure all thresholds are met.
  • Make an active positive contribution to the Bray Leino Events team.

The person:

If you are someone who:

  • Is passionate about what you do; full of energy to succeed.
  • Takes pride in delivering the very best work
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintains excellent attention to detail while working to tight deadlines
  • Is a strong communicator with good interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
  • Works well as part of a team
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time
  • Will lead discussions and conference calls
  • Has worked on a range of events of all sizes and has a good track record of doing so
  • Can create and manage budgets for events
  • Can confidently respond to an event brief
  • Has experience of working with a range of clients
  • Has good venue and technical knowledge
  • Is passionate about the events industry and is always up to date with the latest progressions
  • Has at least 3 years’ events experience
  • Uses their initiative and can think on their feet to provide effective solutions

Then we’d love to hear from you!

The rewards:

  • 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
  • Company pension scheme
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
  • Employee discount scheme – an online platform for all staff offering a variety of discounts with various shopping outlets
  • Health and wellbeing programme
  • Childcare vouchers
  • Refer a friend scheme
  • Regular staff social events
  • Early Friday finishes in the summer
  • Company Christmas closure
  • Cycle to work scheme
  • Corporate gym membership discounts

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Event Director
Bristol DOE + benefits More Less detail

Event Director, Bristol

 A little about us…

We create world-class exhibitions and live events for clients all over the world. We typically deliver 500+ events per year across 6 continents.

Most of our team are based in Bristol and North Devon. We also have offices in London, San Francisco and Singapore.

We work with a range of B2B clients across most industry sectors, from leading brands through to Government departments, and our events include anything and everything, from conferences and exhibitions, through to product launches, brand activations and roadshows.

We are looking for an Event Director to join our events team and play an integral part in all aspects of event delivery – both physical and virtual. This is an exciting opportunity to further develop your events career within an award-winning agency.

 The role?

Reporting to the Operations Director of Bray Leino Events, you will be responsible for the management and delivery of a range of complex and high-profile events across the globe and online.  You will be working with senior level stakeholders in shaping the event content, as well as working with specialist teams internally to provide the very best solution for the client.

As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same.

Key responsibilities:

  • Working with clients at a strategic level to develop event formats, campaign messages, content and programming, KPIs and objectives.
  • Leading and managing project teams on the planning and delivery of events and projects, both physical and virtual – from ideation and conception to delivery and completion.
  • Effectively managing client expectations and internal resources
  • Creating and managing budgets (£500k+), providing updates to the client and reporting to the leadership team for P&L, forecasting etc.
  • Contracting negotiation with 3rd parties – including virtual event platform providers
  • Briefing and working with Creative, Production and Technical teams in project execution, understanding the requirements and ensuring solutions are fit for purpose.
  • Understanding virtual event platforms, the planning and delivery for virtual events
  • Line management responsibility for Senior Event Manager(s), Event Manager(s), Event Executive(s) and wider team – including holiday sign off, mentoring, coaching, monthly catch ups, reviews and escalations. Identifying areas for improving efficiency.
  • Client relationships – building, maintaining and developing strong relationships and managing expectations with core client contacts and the wider client stakeholders.
  • Overseeing project timelines ensure milestones are met by the team.
  • Creating management plans and technical run sheets for use on-site, including resource planning.
  • Risk and security management
  • VIP & VVIP management including Royalty, Ministers, C-suite delegates and celebrities.
  • On-site and virtual event delivery – UK and overseas. Sometimes working weekends and evening as required.
  • Post event evaluation – provide guidance to ensure the team are analysing data and collating reports.
  • Leading new business opportunities, proposals, pitching and tender submissions.

The person?

The events world is unique. If you are someone who:

  • Is passionate about what you do and takes pride in delivering the very best work
  • Has experience of delivering high profile events on the world stage (100 – 1,000+ delegates)
  • Has been responsible for numerous events for a range of clients
  • Thrives on a challenge
  • Has a great track record and strong contacts within the industry
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintain excellent attention to detail while working to strict deadlines
  • Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
  • Can work with clients to interrogate their briefs and get under the sin
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time
  • Has great leadership skills, and has previous experience of managing a team
  • Will lead discussions and conference calls
  • Is passionate about events
  • Has Event Director experience (private and/or public sector)
  • Uses their initiative and can think on their feet
  • Can manage complex budgets (£1m+)
  • Can provide timely management account reporting
  • Has at least 5-8+ years’ events experience

Then we’d love to hear from you!

The rewards:

  • 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
  • Company pension scheme
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
  • Employee discount scheme – an online platform for all staff offering a variety of discounts with various shopping outlets
  • Health and wellbeing programme
  • Childcare vouchers
  • Refer a friend scheme
  • Regular staff social events
  • Early Friday finishes in the summer
  • Company Christmas closure
  • Cycle to work scheme
  • Corporate gym membership discounts

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Event Manager - FTC to April 2022
Bristol DOE + benefits More Less detail

Event Manager, Bristol – FTC to end of April 2022

Salary dependent on experience + benefits  

We are looking for an Event Manager to join our events team on a fixed term contract to play an integral part in all aspects of event delivery – both physical and virtual. This is an exciting opportunity to further develop your events career within an award-winning agency.

The role:

You will be working with our Expo 2020 Dubai team, responsible for the management of a range of physical, virtual and hybrid events on behalf of the Department for International Trade to take place the next world Expo. The event runs for six months from October 1st 2021.

As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same.

Key responsibilities:

Working closely with the team you will:

  • Support the Event Director and project team with the planning, logistics and production of a six-month event programme comprising conferences, showcases and interactive event activity.
  • Support the team with the management and delivery of all relevant virtual and hybrid events that will be included in the programme.
  • Work closely with our appointed UAE based production contractors and staffing agencies to ensure that our ambitious events programme has the required resource.
  • Be prepared to travel to the UAE to help manage event activity as required.
  • Demonstrate flexibility and problem-solving skills to develop and implement the right solutions to varied event briefs.
  • Demonstrate creative thinking as a Subject Matter Expert in responding to event briefs
  • Help with management of budgets providing regular updates, ensuring accuracy, sign off and timely reconciliation
  • Set a great example to other members of the team and demonstrate best practice and continuous improvement as well as provide support for colleagues across the business.
  • Client relationships – build, maintain and manage strong relationships with core client contacts, ensuring expectations are managed at all times. Take ownership of additional client requirements.
  • Stakeholder and 3rd party relationships – build relationships with stakeholders (e.g. sponsors) and other 3rd party organisations
  • Contract negotiation for elements relating to your event(s)
  • Conduct risk assessment and analysis of events
  • Mitigate any identified risks, including workload pressure points, and plan resource accordingly, working with the Event Director.
  • Oversee management of 3rd parties and marketing campaigns
  • Work closely with the in-house creative team on development of assets
  • Develop project timelines with Event Director and maintain this on an ongoing basis
  • Create management plans and technical run sheets for use on live days, including resource planning
  • Working effectively with production companies in understanding requirements
  • Meetings – lead internal and external meetings
  • Be available as first point of contact for clients and project related queries
  • On-site event delivery – UK and overseas. Live delivery for virtual events. Sometimes working unusual hours, weekends and evening as required.
  • Post event evaluation – analysing data and collating reports in a timely manner
  • Be aware of the KPIs in place with clients, and work to ensure all thresholds are met.
  • Make an active positive contribution to the Bray Leino Events team.

The person:

If you are someone who:

  • Is passionate about what you do; full of energy to succeed.
  • Takes pride in delivering the very best work
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintains excellent attention to detail while working to tight deadlines
  • Is a strong communicator with good interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
  • Works well as part of a team
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time
  • Will lead discussions and conference calls
  • Has worked on a range of events of all sizes and has a good track record of doing so
  • Can create and manage budgets for events
  • Can confidently respond to an event brief
  • Has experience of working with a range of clients
  • Has good venue and technical knowledge
  • Is passionate about the events industry and is always up to date with the latest progressions
  • Previous events experience
  • Uses their initiative and can think on their feet to provide effective solutions

Then we’d love to hear from you! 

The rewards:

  • 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
  • Company pension scheme
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
  • Employee discount scheme – an online platform for all staff offering a variety of discounts with various shopping outlets
  • Health and wellbeing programme
  • Childcare vouchers
  • Refer a friend scheme
  • Regular staff social events
  • Early Friday finishes in the summer
  • Company Christmas closure
  • Cycle to work scheme
  • Corporate gym membership discounts

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Senior Project Manager (Exhibitions)
Bristol, Devon or Stratford DOE + benefits More Less detail

Senior Project Manager (Exhibitions), Bristol, Devon or Stratford.

Competitive salary + benefits.

A little about us…

International marketing group, Bray Leino has a dedicated events division (www.brayleinoevents.co.uk), comprising over 100 dedicated events and exhibitions specialists. Our award-winning creative and event management teams deliver experiences with the power to engage, stimulate and convey compelling messages. We provide comprehensive end-to-end event management services for multiple public-sector departments and private sector organisations.

We are international and growing – with over 350 employees in 8 locations across the UK, Singapore, Shanghai, Kuala Lumpur and Chicago. Recently awarded one of the “top 20 Best Places to Work” by C&IT Magazine.

What will I be doing?

  • Working with the new business team on new projects to produce competitive, high quality proposals and on occasion presenting these proposals to clients.
  • Proficiently managing the project lifecycle in line with key project timings and internal processes, such as: briefing/managing design, procuring suppliers, completing costings, managing specifications and finishes etc. as necessary to produce high quality and professional delivery
  • Effectively managing key project tasks and delegate appropriately to your team ensuring you continue to add value at a senior level.
  • Manage supplier relationships, ensuring that the standard of delivery and production provided to clients continually meets and exceeds expectations.
  • Working closely with the Technical Director to procure various suppliers in order to best align with client’s budget whilst maximising profit.
  • Customer satisfaction – constantly managing customer expectations in line with their budget and timeframe. Ensuring that the standard of service provided to clients continually meets and exceeds client expectations.
  • Working in collaboration with the Project Director to determine which projects will require onsite supervision and which need onsite account handling to maximise profitability, client retention and new business opportunities.
  • Defining and developing new business opportunities within the Client’s business and at shows where possible.
  • Responsibility and accountability for managing project costs, invoicing and forecasting regularly.
  • Following internal processes to ensure that any relevant documentation is filed correctly, any internally used tools and/or processes are managed and kept up to date.
  • Gaining a broad understanding of the wider Bray Leino Events offer, to ensure a confident approach with the client base with a view to increasing revenue streams for Bray Leino Events.

What will I need?

  • Previous experience of working in an Exhibitions environment at a Senior level.
  • Experience in delivering a variety of exhibition spaces, small – large on a global scale.
  • Experience in delivering a programme of projects for larger clients/accounts.
  • Previous experience of managing and leading a small team is desirable but not essential.
  • The ability to travel for periods of time in the UK and abroad.
  • An in depth understanding of the strengths, weaknesses and specialities of event/exhibition suppliers.
  • The ability to manage and oversee multiple projects at the same time
  • Ability to develop new business within existing client accounts.

And in return…

  • 25 days’ holiday, increasing to 29 after 2 years’ service (not including Bank holidays)
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc
  • Employee discount scheme – an online platform for all staff offering a variety of discounts across various shopping outlets
  • Company pension scheme
  • Outstanding training and progression
  • Refer a friend scheme
  • Staff social events
  • Company Christmas closure
  • Long service awards
  • Cycle to work scheme
  • Corporate gym membership discounts

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

We’re always on the lookout for talented people to join our team.

If none of the positions are quite right for you but you’re utterly brilliant, we’d like to hear from you all the same.
Please email your CV to recruitment@brayleino.co.uk

Please note, your data will be processed in accordance with our Fair Processing Notice held here.

Bray Leino Events team perks

The basics

  • Company pension scheme
  • Cycle to work scheme
  • Refer a friend scheme

Rewarding loyalty

  • Enhanced employer pension contribution after one year’s service
  • Outstanding training and progression

The extras

  • Health plan
  • Employee discount platform
  • Health and wellbeing programme
  • Corporate gym membership discounts
  • Bar-Leino open on Fridays stocked with free beer and cider

25 days holiday
rising after 2 years to
29 days
(plus bank holidays)

Health Cash Plan
Claim back the costs of
dental, optical, physio
treatments and more

Christmas break
Office closed between
Christmas and New Year

Blogs you might be interested in

Opinion

5 minutes with James

Meet James Butler, our Head of Production!

See Opinion post
Opinion
News

Antonia makes the 30 under Thirty list

Congratulations to Event Manager Antonia for making it onto the list!

See News post