About us

We create world-class exhibitions and live events for clients all over the world. We typically deliver 500+ events per year across 6 continents.

Most of our team are based in Bristol and North Devon. We also have offices in London, San Francisco, Singapore, KL and Shanghai.

We work with a range of B2B clients across most industry sectors, from leading brands through to Government departments, and our events include anything and everything, from conferences and exhibitions, through to product launches, brand activations and roadshows.

About you

You are passionate about what you do; full of energy to succeed. A go-getter and a real team player, you take pride in delivering the very best work, often whilst under some rather tight deadlines!

You keep your cool and think about solutions rather than problems. You don’t mind travelling for work, (in and outside of the UK) and are comfortable with the fact that for the most part, no two days will ever be the same!

Overall though, you are dedicated to building a successful career in the world of live events and want to work with like-minded people.

Does the above sound familiar? Then we want to hear from you!

3 men at an event
Bray Leino Events Bristol team

Our latest roles

Check out and apply for our latest vacancies…

Event Executive - x1 perm & x1 FTC
Bristol DOE + benefits More Less detail

We are looking for an Event Executive to join our events team and play an integral part in all aspects of event delivery. This is an exciting opportunity to further develop your events career within an award winning agency.

Key responsibilities:
You will be responsible for supporting the team in the management and delivery of a range of physical, virtual and hybrid events throughout the year, in the public and private sector. As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same. You will:

• Work with and effectively support the events team on pre-, live- and post-event management, including:
• Be responsible for delegate recruitment; day-to-day management and communication (UK and International)
• Manage invitations, registrations & RSVPs, providing timely updates when required.
• Liaise with 3rd parties and manage event logistics – accommodation, rooming lists, venues, suppliers etc.
• Collate logistical information and maintain databases; dietary requirements, access requirements, flight times, hotel room bookings etc.
• Monitor payment schedules.
• Create registration websites and making updates to virtual platforms via CMS.
• Marketing; including disseminating e-flyers, updating website copy, email and telephone enquiries.
• Monitor inbound calls and emails, responding within agreed SLAs.
• Make calls for telephone follow-up to gather logistical information or aid delegate recruitment.
• Keep CRM systems up to date.
• Take responsibility for collateral; proof reading and collating information for event materials (brochures, flyers, branded items etc.) and liaise with printers/suppliers/creative studio for production of materials.
• Produce progress reports for Event Managers / Event Directors
• Attend meetings and produce contact reports.
• Support on-site event delivery – UK and overseas. Live delivery for virtual events, sometimes working weekends and evenings as required.
• Contribute to post event evaluation – analysing data and collating reports
• Actively contribute to internal meetings and discussions

The person:
The events world is unique – you need to be able to keep calm when things get busy. If you are someone who:

• Can demonstrate a passion for events, has an events related qualification and/or previous experience in an events focused role
• Take pride in their work
• Remains calm under pressure, can manage a number of tasks simultaneously and maintains excellent attention to detail while working to tight deadlines
• Can work effectively and efficiently with logistical data, ensuring all records and databases are kept in line with best practice and all information is recorded accurately
• Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people
• Is not afraid to pick up the ‘phone to request information or encourage a delegate to register for an event
• Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
• Is flexible and wants to travel within the UK and abroad for a few days at a time – often working long hours during events
• Has an appetite and willingness to learn, not afraid to ask questions

Then we’d love to hear from you!

To Apply:
Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Senior Event Manager - FTC, 6 Months
Bristol DOE + Benefits More Less detail

The role:

Working closely with an Event Director, you will be responsible for planning and delivery of a large virtual conference which takes place in September. You will take a leading role with the client in managing all aspects of the event lifecycle. We are looking for someone who knows what it takes to deliver great content while managing a broad range of stakeholders, specialists and contributors to create a compelling event programme.

As part of a friendly and hard-working team, you will embrace original thinking and thrive in an exciting environment, where no two days are the same.

Responsibilities include:

Working as part of an event team on pre, live and post event management, you will:

• Support the Event Director in management of a project team on the planning and delivery of events and projects – from ideation and conception through to delivery and completion.
• Take ownership and responsibility for key aspects of the event.
• Work closely with the client to understand their needs and objectives then recommend options and solutions to meet these.
• Be responsible for delivery of higher profile, reputational, more complex events with increasingly less involvement from Event Directors.
• This could include, but is not limited to: taking the lead on VIP participation, designing income generation models, marketing strategy and implementation, content generation for events
• Work with the wider team, to support responses to ITTs where required. Contribute to New Business ideas and identify opportunities where possible.
• Demonstrate creative and agile thinking as a Subject Matter Expert in responding to event briefs.
• Create and manage budgets, typically £100k-£500k providing regular updates, ensuring accuracy and timely reconciliation.
• Client relationships – build, maintain and manage strong relationships with core client contacts, ensuring expectations are managed at all times. Take ownership of additional client requirements.
• Contract negotiation for elements relating to your event(s)
• Conduct risk assessment and analysis of events and mitigate any identified risks, including workload pressure points, and plan resource accordingly, working with the Operations Director.
• Oversee management of 3rd parties and marketing campaigns.
• Develop project timeline and maintain this on an ongoing basis, ensuring milestones are met.
• Conduct site visits or platform demos and confidently make recommendations.
• Create management plans and technical run sheets for use on live days, including resource planning.
• Working effectively with production teams and external companies in understanding the requirements and ensuring solutions are fit for purpose.
• Be available as first point of contact for clients and project related queries.
• On-site event delivery – UK and overseas. Live delivery for virtual events. Sometimes working unusual hours, weekends and evening as required.
• Post event evaluation – analysing data and collating reports in a timely manner
• Be aware of the KPIs in place with clients, and work to ensure all thresholds are met.
• Make an active positive contribution to the Bray Leino Events team.

The person:

If you are someone who:
• Is passionate about what you do; full of energy to succeed.
• Takes pride in delivering the very best work
• Is really well organised and rises to the challenge
• Remains calm under pressure, can manage a number of tasks simultaneously and maintains excellent attention to detail while working to tight deadlines
• Is a strong communicator with good interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
• Has experience of presenting to clients and is comfortable doing so
• Works well as part of a team
• Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
• Is flexible and wants to travel within the UK and abroad for a few days at a time
• Will lead discussions and conference calls
• Has worked on a range of events of all sizes and has a good track record of doing so
• Can create and manage budgets for profitable and cost-neutral events
• Can confidently respond to an event brief
• Has experience of working with a range of clients and a range of event formats.
• Has good venue and technical knowledge
• Understands virtual event platforms and the virtual event landscape
• Is passionate about the events industry and is always up to date with the latest progressions
• Has previous events experience
• Uses their initiative and can think on their feet to provide effective solutions

Then we’d love to hear from you!

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Midweight Designer
Bristol DOE + benefits More Less detail

The role:

We are looking for a talented Midweight 2D Designer to join our creative team in Bristol! Reporting directly to the Creative Director, you’ll deliver high quality design solutions in response to creative briefs.

What will I be doing?

  • Working collaboratively to provide creative concepts.
  • Able to offer design/creative ideas on projects.
  • Maintaining up to date knowledge of all aspects of design, relevant software and industry progression.
  • To be able to get your head around a client’s business and the sector in which they operate.
  • Responsible for working collaboratively to help foster a high performing team environment.
  • Working on a wide range of 2D design requirements as well as working closely with the 3D designers on event and exhibition projects
  • Creating high quality pitch documents and presentations

What will I need?

You’ll have experience of working within a creative team and Agency environment with a proven track record of delivering creative concepts. We’re looking for someone with excellent conceptual talent and ability to express themselves. Experience in exhibitions and events is desirable, but not necessary. Also, experience in motion graphics and using After Effects would be advantageous.

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

Creative Services Manager
Bristol DOE + benefits More Less detail

The Role…

Reporting to the Head of Creative and working from the head office in Bristol, the Creative Services Manager will be responsible for day-to-day studio operations and the traffic of work flow. Working with the Creative director and a team of 2D and 3D Designers & artworkers and freelancers when required, the Creative Projects Manager will organise, manage and coordinate resources and the distribution of work to meet the agency’s creative requirements. A lot of your time you will be liaising with the events management teams to manage their creative needs and so negotiation skills are key.

The ideal candidate will be comfortable with planning design projects, ensuring they stay on track and follow the creative process whilst meeting consistently high standards. They must also be confident, a good negotiator, good under pressure and highly organised.

Key responsibilities: 

  • Manage the design studio’s day-to-day operations and ensure that work is allocated, timeframes are met and designs are completed as per project brief.
  • Traffic and manage the flow of work through the correct design process and ensure that projects are signed off through the correct channels prior to leaving the design studio
  • Work to cost and time, estimating the time required to complete the work and managing & monitoring time spent on each project.
  • Measure key KPI’s, such as studio time, time sheets, project budgets.
  • Assist the Creative Leads reporting key updates, initiatives and factors for continuous improvement within the Creative Department.
  • Work closely with Project Managers and live events teams to manage their expectations of the creative resource.

The Person…

  • Previous experience in a similar role. Candidates with any prior experience as a design co-ordinator/manager, project coordinator/manager, studio traffic coordinator/manager, or with previous experience in creative services are encouraged to apply!
  • Excellent project management, eye for detail, organisational and communication skills
  • Experience working with design briefs, allocation resource, liaising with key stakeholders and tracking projects in terms of time and budget.
  • Demonstrate enthusiasm and a can-do attitude
  • Proven resource management in a fast paced, multi-disciplined design studio, including 3D design, 2D design, exhibition stand design, or the event industry.
  • Experience of driving workflow from concept through to production, ensuring work is completed in a timely manner, keeping good communication with all key stakeholders of the project.
  • Experience of managing resource in-house and remotely including freelancers
  • An appreciation of different design tools including, but not limited to: AutoCAD, 3D Studio MAX, Adobe Creative Suite.
  • Strong working knowledge of Microsoft Office, strong PC skills and cloud-based sharing platforms.

To Apply:

Please email your CV and Cover Letter/Email describing why you’d be a great fit, to recruitment@brayleino.co.uk

We’re always on the lookout for talented people to join our team.

If none of the positions are quite right for you but you’re utterly brilliant, we’d like to hear from you all the same.
Please email your CV to recruitment@brayleino.co.uk

Please note, your data will be processed in accordance with our Fair Processing Notice held here.

Bray Leino Events team perks

The basics

  • Company pension scheme
  • Cycle to work scheme
  • Refer a friend scheme

Rewarding loyalty

  • Enhanced employer pension contribution after one year’s service
  • Outstanding training and progression

The extras

  • Health plan
  • Employee discount platform
  • Health and wellbeing programme
  • Corporate gym membership discounts
  • Bar-Leino open on Fridays stocked with free beer and cider

25 days holiday
rising after 2 years to
29 days
(plus bank holidays)

Health Cash Plan
Claim back the costs of
dental, optical, physio
treatments and more

Christmas break
Office closed between
Christmas and New Year

Blogs you might be interested in

Opinion

5 minutes with James

Meet James Butler, our Head of Production!

See Opinion post
Opinion
News

Antonia makes the 30 under Thirty list

Congratulations to Event Manager Antonia for making it onto the list!

See News post