Careers at Bray Leino Events

About us

We create world-class exhibitions and live events for clients all over the world. We typically deliver 500+ events per year across 6 continents.

Most of our team are based in Bristol and North Devon. We also have offices in London, San Francisco, Singapore, KL and Shanghai.

We work with a range of B2B clients across most industry sectors, from leading brands through to Government departments, and our events include anything and everything, from conferences and exhibitions, through to product launches, brand activations and roadshows.

About you

You are passionate about what you do; full of energy to succeed. A go-getter and a real team player, you take pride in delivering the very best work, often whilst under some rather tight deadlines!

You keep your cool and think about solutions rather than problems. You don’t mind travelling for work, (in and outside of the UK) and are comfortable with the fact that for the most part, no two days will ever be the same!

Overall though, you are dedicated to building a successful career in the world of live events and want to work with like-minded people.

Does the above sound familiar? Then we want to hear from you!

Our latest roles

Check out and apply for our latest vacancies…

Exhibition Designer
Bristol, UK £ Competitive + benefits More Less detail

The design team deliver creative solutions for an exciting client base and constantly have a pipeline of inspiring new projects to work on! These include international exhibitions, conferences, retail projects and events around the globe to name but a few.

Due to continued growth we’re looking for a Midweight 3D / Exhibition Designer to join us in Bristol. You’ll be working directly for the Head of Design alongside a small but established team of in-house and freelance designers.

What will I be doing? 

With a proven track record within exhibition/experiential design, you’ll enjoy a fast-paced working environment be at ease working on several projects at once. You’ll possess the ability to interpret a brief, generate design ideas, communicate clearly with the project teams, produce construction documents for manufacturing and create stunning presentations for our clients.

You’ll also possess great design and presentation skills and be able to think creatively, but more than anything we would like to be able to see your passion for the design and construction industry.

What will I need?

  • Strong working proficiency of 3D Max and Adobe Creative Suite.
  • Experience with Revit, AutoCAD and Sketchup to produce CAD construction drawings would also be beneficial but is not essential.
  • Excellent communication skills.
  • The ability to prioritise and organise a busy workload.
  • A full UK passport and driving licence.

This is an exciting and fast paced role that will also involve travel in the UK as well as abroad.

Apply

Bid Writer
Bristol, UK £ Competitive + benefits More Less detail

What will I be doing?

  • End-to-end delivery of complex and high value tenders including PQQ and ITT stages.
  • Researching clients and events, drafting responses, developing best practice.
  • Converting sales leads into sustainable profitable revenue
  • Responsibility for new business wins – a process from lead identification to closure
  • Leading and delivering new business pitches
  • Creating case studies and credentials
  • Building relationships with current and potential clients at all levels
  • Ensuring that pipeline and new business performance is regularly measured and reported
  • Keeping creativity at the heart of everything we do and continually striving to deliver innovative solutions to delight clients
  • Working with Marketing to developing activities that are targeted to deliver the New Business Budget.
  • Responsibility for personally delivering new business revenue against agreed quarterly targets
  • Using social media to market the organisation and maintain a strong online presence, and using online tools to identify new contacts to raise awareness of and sell in our services
  • Attending regular networking events
  • Identifying key trends in the market and align the offering accordingly

What Will I need?

  • Previous experience of working as a Bid Writer in an Events environment
  • Excellent writing skills and organisational skills
  • Self-motivated
  • Ability to work as part of a team as well as on own initiative
  • Ability to adapt communication style to a wide range of audiences
  • Ability to win and close new business
  • Ability to build robust client relationships
  • A relevant degree, or equivalent qualification, in Business Administration, Events or Marketing would be desirable
  • Willing to travel when required

Please note that for the right candidate, we’re open to considering part time hours.

Apply

Event Executive
Bristol, UK £ Competitive + benefits More Less detail

What will I be doing?

You will play an important role in the delivery of a range of events throughout the year, in the public and private sector. As part of a friendly and hard-working team, you will thrive in an exciting environment, where no two days are the same.

  • You will work with and effectively support the events team on pre, onsite and post event management, including:
  • Delegate recruitment; day-to-day management and communication (UK and International)
  • Registrations & RSVPs – managing registration lists and RSVPs, providing timely updates when required
  • 3rd party liaison and logistics – accommodation, rooming lists, venues, suppliers etc.
  • Collating logistical information and maintain databases; dietary requirements, flight times, hotel room bookings etc.
  • Monitoring payment schedules
  • Marketing; including disseminating e-flyers, updating website copy, email and telephone enquiries
  • Monitoring inbound calls and emails, responding within agreed SLAs
  • Telephone follow-up to gather logistical information or aid delegate recruitment
  • Keeping CRM systems up to date
  • Collateral; proof reading and collating information for event materials (brochures, flyers, branded items etc.) and liaising with printers/suppliers for production of materials.
  • Producing progress reports for Event Managers / Event Directors
  • Attending meetings and produce contact reports
  • On-site event delivery – UK and overseas. Sometimes working weekends and evening as required.
  • Post event evaluation – analysing data and collating reports

What will I need?

The events world is unique – you need to be able to keep your head when things get busy. If you are someone who:

  • Has an events related degree and/or previous experience in an events focused role
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintain excellent attention to detail while working to strict deadlines
  • Can work effectively and efficiently with logistical data, ensuring all records and databases are kept in line with best practice and all information is recorded accurately
  • Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people
  • Is not afraid to pick up the phone to request information or encourage a delegate to register for an event
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time – often working long hours during events
  • Has an appetite and willingness to learn, not afraid to ask questions

Then we’d love to hear from you!

Please send us your CV and cover letter outlining why you’d be a great fit for this role.

Apply

Event Director
Bristol, UK £ Competitive + benefits More Less detail

We are looking for an Event Director to join our Live Events team and play an integral part in assisting with and supporting every aspect of event delivery. You will play an integral part in the delivery of key event programmes working with senior representatives from across government, industry and academia.

What will I be doing?

Reporting to the Operations Director of Bray Leino Events, you will be responsible for the management and delivery of a range of events throughout the year, in the public and private sector.

Other responsibilities will include:

  • Working with clients at a strategic level to develop event formats, campaign messages, KPIs and objectives
  • Leading and managing project teams on the planning delivery of events and projects – from conception to completion
  • Leading on writing new business tenders and deliver pitches
  • Creating and managing budgets, providing updates to the client and reporting to the leadership team for P&L, forecasting etc.
  • Contracting negotiation with 3rd parties
  • Line management responsibility for Senior Event Manager(s) and wider team – including holiday sign off, mentoring, monthly catch ups, reviews and escalations
  • Client relationships – building, maintaining and developing strong relationships and managing expectations with core client contacts and the wider client stakeholders.
  • Developing project timeline and ensure milestones are met
  • Creating management plans and technical run sheets for use on-site, including resource planning
  • On-site event delivery – UK and overseas. Sometimes working weekends and evening as required.
  • Post event evaluation – analysing data and collating reports
  • Contributing to new business opportunities, pitching and tender submissions

 

What will I need?

The events world is unique. If you are someone who:

  • Thrives on a challenge
  • Has a great track record and strong contacts within the industry
  • Can manage complex budgets, specifically for cost-neutral events
  • Can provide timely management account reporting
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintain excellent attention to detail while working to strict deadlines
  • Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time
  • Has great leadership skills, and has previous experience of managing a team
  • Will lead discussions and conference calls
  • Is passionate about events
  • Has Event Director experience (private and/or public sector)
  • Uses their initiative and can think on their feet
  • Knows what it takes to deliver a great event

Then we’d love to hear from you!

Apply

Event Director – Maternity Cover
Bristol, UK £ Competitive + benefits More Less detail

We are looking for an Event Director to join our Live Events team in September/October and play an integral part in assisting with and supporting every aspect of event delivery. You will play an integral part in the delivery of key event programmes working with senior representatives from across government, industry and academia.

What will I be doing?

Reporting to the Operations Director of Bray Leino Events, you will be responsible for the management and delivery of a range of events throughout the year, in the public and private sector.

Other responsibilities will include:

  • Working with a key client in the delivery of an annual flagship event
  • Leading on key aspects of a large event, including Registration, Gala Dinner, Exhibition, Event Collateral
  • Generating sponsorship proposals
  • Working closely with project teams on the planning delivery of events and projects – from conception to completion
  • Creating and managing budgets, providing updates to the client and reporting to the leadership team for P&L, forecasting etc.
  • Contracting negotiation with 3rd parties
  • Client relationships – building, maintaining and developing strong relationships and managing expectations with core client contacts and the wider client stakeholders.
  • Developing project timeline and ensure milestones are met
  • Creating management plans and technical run sheets for use on-site, including resource planning
  • On-site event delivery – UK and overseas. Sometimes working weekends and evening as required.
  • Post event evaluation – analysing data and collating reports

What will I need?

The events world is unique. If you are someone who:

  • Has previously held an Event Director or Event Producer role
  • Thrives on a challenge
  • Has a great track record and strong contacts within the industry
  • Can manage complex budgets, specifically for cost-neutral events
  • Can provide timely management account reporting
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintain excellent attention to detail while working to strict deadlines
  • Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time
  • Has great leadership skills, and has previous experience of managing a team
  • Will lead discussions and conference calls
  • Is passionate about events
  • Uses their initiative and can think on their feet
  • Knows what it takes to deliver a great event

Then we’d love to hear from you!

Apply

Project Co-ordinator
Stratford Upon Avon, UK £ Competitive + benefits More Less detail

We have an exciting opportunity for an Events Project Co-ordinator to be based in our Midlands office, just outside of Stratford upon Avon in a converted barn with beautiful rural views! Please note that the successful candidate will work primarily within our Exhibitions team.

What will I be doing?

Administrative:

  • Ensuring ‘working Files’ are created for each client job on our internal system.
  • Liaising with show organisers to ensure all vital documents such as final designs, dimensions, and orders are submitted in a timely manner adhering to deadlines
  • Raising purchase orders
  • Invoicing
  • Arranging and booking team support services, for example travel, accommodation, expenses etc
  • Creating and monitoring Events project schedules

Research:

  • Conducting research for each project to identify organiser requirements and deadlines
  • Assisting Project Manager with research into giveaways, new suppliers and materials, etc.

Client liaison:

  • Note taking during client meetings, conference calls and project meetings – on occasion, involving meetings at client offices
  • Liaising with clients regarding exhibition stand requirements such as electrics, Health and Safety, catering requirements, etc.
  • Liaising with clients regarding product/collateral collections and shipping.

Supplier liaison:

  • Note taking during supplier meetings, conference calls and project meetings
  • Drafting simple scope of work/briefing documents for suppliers

Other:

  • Assisting the Project Manager in preparations/collation of information for meetings etc.
  • Occasionally you will be required to spend time on site to support the team in delivering events which may require travel and overnight accommodation.
  • Ad hoc management of smaller clients as required by the business.
  • Ad hoc management of internal projects. 

What will I need?

We are a people focused business, consequently, we are looking for candidates who are comfortable with both clients and suppliers. You will have excellent communication skills as well as being a great administrator with strong organisational skills.

The ideal candidate will also have good Microsoft Office skills and be a team player.

This is an exciting opportunity that will require you to have an awareness of how to work with international clients and suppliers in multiple time zones.

Apply

Project Manager
Stratford Upon Avon, UK £ Competitive + benefits More Less detail

We are looking for a brilliant Project Manager to join the team, based in our Stratford-upon-Avon office, who’s key purpose will be to ensure the smooth delivery of high quality of projects within deadline. Please note that the successful candidate will work primarily within our Exhibitions team.

What will I be doing?

Working closely with the Project Director you will develop an excellent understanding of the client and project needs, widening your knowledge of the technical and production processes to meet and exceed our customers expectations. You will be able to use your project management experience to consistently accomplish the smooth running of projects on a day to day basis. You know how to organise people and activities, combining tasks into efficient workflows identifying opportunities for synergy and integration and simplifying complex processes.

  • Responsible for delivering projects to deadline, achieving agreed margins and quality requirements
  • Consistently set out and enforce project milestones and timelines and regularly feedback to Project Director
  • Customer satisfaction – constantly manage customer expectations in line with their budget and time frame. Ensure that the standard of service provided to clients continually meets and exceeds client expectations. (Response to requests proactively advising clients of positive or negative news)
  • Manage multiple small – medium project at any time and prioritise workload efficiently
  • Ensure timely sign-offs on project milestones to drive optimum margins
  • Budget management – Ensure that any potential contract changes are agreed and signed off by the Client before they go ahead
  • Responsible for the proactive management of project risks
  • Responsible and accountable for forecasting quarterly RFs and accurate monthly flash report. Reports to include appropriate commentary on finances, i.e. any changes or discrepancies to the expected targets provided in the RFs. Reporting on any exceptions (positive or negative).

Apply

Event Manager
Bristol, UK £ Competitive + benefits More Less detail

What will I be doing?

You will play an important role in the management and delivery of a range of events throughout the year, in the public and private sector. As part of a friendly and hard-working team, you will thrive in an exciting environment, where no two days are the same.

You’ll work as an integral part of the events team on pre, onsite and post event management, including:

  • Supporting the Senior Event Manager and Event Director in all aspects of event delivery and new business acquisition
  • Demonstrating an understanding of the client’s business
  • Assisting in developing tender documents and participate in pitches
  • Creating and managing budgets, providing updates to the Event Director when required
  • Client communications – participate in and contribute to conference calls and meetings. Proactively manage the client relationship
  • 3rd party management and negotiation – accommodation, venues, suppliers
  • Overseeing management of marketing campaigns – including: social media campaigns, e-flyers, email and ‘phone enquiries
  • Delegate and sponsorship recruitment – proactive emailing and telephone calls to recruit delegates and sponsors to events – if required. Otherwise oversee Senior Event Executive(s) and Event Executive(s) activity
  • Developing project timeline with Senior Event Manager/Event Director and track activity to ensure milestones are met
  • Meetings – attend and actively contribute at internal and external meetings
  • Overseeing Registrations & RSVPs – ensuring best practice at all times
  • On-site event delivery – UK and overseas. Sometimes working weekends and evening as required.
  • Post event evaluation – analysing data and collating reports

What will I need?

The events world is unique – you need to be able to keep your head when things get busy. If you are someone who:

  • Has previous experience of working in an event manager role
  • Is very organised and not easily phased by challenges
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintain excellent attention to detail while working to strict deadlines
  • Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people, including clients, suppliers and colleagues
  • Has great writing and administrative skills, with competency in using Microsoft Office – Excel, Outlook, Word, PowerPoint
  • Is flexible and wants to travel within the UK and abroad for a few days at a time
  • Has leadership potential
  • Will proactively contribute to brainstorm sessions and during meetings, and is comfortable leading discussions
  • Is passionate about events
  • Can respond to an event brief confidently
  • Can conduct venue recces and provide a report on suitability for an event

Then we’d love to hear from you!

Apply

We’re always on the lookout for talented people to join our team.

If none of the positions are quite right for you but you’re utterly brilliant, we’d like to hear from you all the same.
Click here to register for our Talent Community where you can keep up to date with all our latest vacancies.

Please note, your data will be processed in accordance with our Fair Processing Notice held here.

Bray Leino Events team perks

The basics

  • Company pension scheme
  • Cycle to work scheme
  • Refer a friend scheme

Rewarding loyalty

  • Enhanced employer pension contribution after one year’s service
  • Outstanding training and progression

The extras

  • Health plan
  • Employee discount platform
  • Health and wellbeing programme
  • Corporate gym membership discounts
  • Bar-Leino open on Fridays stocked with free beer and cider

25 days holiday
rising after 2 years to
29 days
(plus bank holidays)

Health Cash Plan
Claim back the costs of
dental, optical, physio
treatments and more

Christmas break
Office closed between
Christmas and New Year

Blogs you might be interested in

News

Bray Leino Events prepares for Dragon Boat Race

Preparing for victory and to raise money for a great cause!

See opinion post
News

Antonia makes the 30 under Thirty list

Congratulations to Event Manager Antonia for making it onto the list!

See opinion post
Opinion

A day in the life of Tash

Tash from our Bristol office talks to us about what a typical day looks like as an Event Manager…

See opinion post